Helping hospitality teams take control
of every stage of procurement
Purchase Warrior brings every stage of the P2P process into one connected procurement system. From managing live supplier information and placing orders to receiving deliveries, automating invoices and connecting finance, hospitality teams gain complete visibility and control across every site.
ONE CONNECTED P2P PLATFORM
It all starts with great supplier management
Your suppliers keep their information up to date, so you don’t have to.
Every successful procurement process starts with the right supplier and contractor information. Purchase Warrior brings suppliers, pricing, and product catalogues into one place, with suppliers maintaining their own information through the Supplier Portal or EDI. Your team stays in control, reviewing and approving changes before they go live, while always working from the latest supplier information.
Learn more about Supplier and Contractor Management
AUTOMATED ORDER APPROVALS
Create a P2P workflow that fits the way you operate
Every hospitality business buys differently. Purchase Warrior gives you the flexibility to build a procurement workflow around the way you operate. Configure approval routes, purchasing rules and spending controls that reduce leakage, improve consistency and help protect margins across every site.
Learn more about P2P Software
See the impact before you buy
Purchase Warrior shows actual, committed and available spend in real time, so teams can see the financial impact before placing an order, helping prevent overspend and protect margins.
Explore our real-time Budget Control
Give every user the right level of access
Make buying easier for every team, from chefs and housekeeping to bars and operations, with access to the right suppliers and products for their role and location.
Role-based User Permissions
Lightning-fast POs for suppliers or contractors
Create orders in seconds from live supplier catalogues, using favourites and repeat orders to make purchasing faster, while automated approvals keep every order under control.
Learn more about simple Ordering
SMART INVOICING
Automate every invoice from every supplier or contractor
Purchase Warrior automates every invoice in one place, whatever the format. From EDI and supplier portal uploads to emailed PDFs, CSVs, ad hoc and contractor invoices, everything follows one consistent procurement workflow.
Whilst AI-powered scanning reads purchase orders, contractor invoices, utilities and non-PO spend, giving finance teams complete visibility while dramatically reducing manual processing.
Explore our complete Invoice Management
Turn purchases into smarter stock management
Record, manage and monitor inventory across every site, ensuring the right products are available when your teams need them.
Explore Stock Control
Know exactly what’s been ordered and delivered
Track deliveries and capture proof of delivery against every order. Goods received feed directly into invoice matching and stock updates, reducing discrepancies and giving teams greater control.
Role-based User Permissions
End-to-end invoice management
Automated 3-way invoice matching connects supplier invoices, purchase orders and deliveries, reducing errors, speeding up approvals and helping prevent overpayment.
Explore our seamless Invoice Management
THE COMPLETE PICTURE
Turn every purchase into better business decisions
Connect purchasing, invoices, budgets and financial data in one place. Automatically code and export approved invoices to your finance system, while real-time reporting gives you the visibility to control costs, spot opportunities and protect margins.
Switch to Purchase Warrior in 1 easy step
Switch today and let our experts handle the heavy lifting. From setup and supplier onboarding to user training and support, we’ll ensure a smooth transition with minimal disruption to your business.
Customers who rely on Purchase Warrior every day
“Our suppliers now manage their own products and prices through the portal. It’s cut email traffic by half.”
Lucy, Procurement Lead, Hotel Group with 90+ Suppliers
“We’ve finally got a grip on what’s actually in stock at each site, and ordering has never been faster.”
Hannah, Operations Manager at a UK Restaurant Group
“It’s like having an analyst in your pocket. I don’t dig through data anymore, the system just tells me what needs my attention.”
John, Group Operations Director at a National Hospitality Brand
"The whole process is really smooth, from processing orders and invoices to updating order statuses, giving customers reassurance that everything has been received and processed."
Nicki, Customer Services at Paddy & Scott's
“Every dish is costed accurately, allergens are flagged automatically, and we can tweak menus in real time.”
Sophie, Executive Chef at a Restaurant Chain
“We’ve cut rogue spend and finally have live oversight across departments. It’s transformed how we manage budgets.”
Jenny, Finance Director at Multi-Site Hospitality Group
"It’s the best procurement system we’ve used, and I wouldn’t hesitate to recommend it to any hospitality business."
Kenny Whittle, Scotsman Group
Procurement software solution FAQ’s
How can procurement solutions help my business?
Procurement solutions should do more than manage purchasing – they should give you total control. Improve visibility, cut waste, and streamline how your entire operation runs, from ordering to spend control.
A complete procurement solution includes the tools needed to manage the full operation with confidence. From ordering and P2P workflows to invoicing, reporting, culinary control, inventory management, and budget tracking. Together, these procurement software solutions give teams everything they need to stay in control, stay efficient, and scale with ease.
Is the system suitable for multi-site operations?
Yes, our procurement systems are designed specifically to support multi-site and multi-location businesses.
Whether you’re managing a small group of venues or a national operation, you get complete consistency and control across every site. Teams can manage purchasing easily on the move with mobile procurement software solutions, while head office retains full visibility, control, and governance in real time.
What features are included in your procurement system?
The procurement system includes the tools businesses need to manage the procurement workflow more efficiently, from the initial request through to payment.
Key features include:
- Order management and P2P workflows
- Invoicing management and budget control
- Inventory and supplier management
- Recipe and menu management
- Reporting and analytics
These procurement solutions are designed to remove manual work, improve visibility and give teams the confidence to make faster, better decisions every day.
Can I manage purchasing on mobile devices?
Absolutely. Our mobile procurement software solutions allow managers and teams to raise requests, approve purchases, review orders and monitor activity wherever they are.
This flexibility helps businesses maintain operational efficiency while ensuring purchasing decisions aren’t delayed when staff are away from their desks.
Who is behind this procurement platform?
The procurement platform is built by the team behind Procure Wizard, with deep experience in hospitality and operational technology.
Purchase Warrior is designed around real-world operational challenges, giving businesses a practical procurement solution that helps them stay in control, improve consistency, and scale with confidence. Backed by continuous development, it keeps evolving to meet the needs of modern food and hospitality operations.