The all-in-one hospitality procurement platform
for stronger margins
Purchase Warrior helps hospitality businesses reduce admin, protect margins and gain complete control of purchasing, suppliers, invoices, budgets and spend.
Excellent 4.8/5 based on 500+ reviews
Trusted by the best in hospitality
Everything you need to manage P2P in one digital procurement platform
Invoice Management
Capture and process every invoice, not just P2P, with AI-powered accuracy, including utilities, contractors and other long-tail spend.
Supplier Control
Manage supplier relationships, pricing and product information with complete visibility and control.
Procure-to-pay Automation
Automate every stage of the P2P process, from raising requests and approvals through to invoice processing and payment.
Order Management
Create, approve and manage orders through one connected workflow, giving operators complete visibility and control.
Budget & Spend Control
Monitor budgets, committed spend, and purchasing activity in real time with complete visibility across your operations.
Recipe & Menu Management
Create, manage and cost recipes while keeping menus, allergens and nutritional information up to date.
Inventory Management
Record, manage and monitor inventory with greater visibility and control across your operation.
Contractor Management
Manage maintenance jobs, contractor approvals and spend from request through to payment.
Reporting and Analytics
Access real-time operational and financial insights to monitor performance, control costs and make informed decisions.
Measurable impact from day one
Purchase Warrior helps hospitality businesses save time, reduce cost leakage and improve profitability with one connected P2P platform.
1.5%+
Gross Margin Increase
Greater purchasing control, supplier price comparison and improved spend visibility help increase gross margins and protect profitability.
2%+
Credit Recovery
Identify shortages, damages and pricing discrepancies, helping recover supplier credits that would otherwise be lost.
100%
Paperless Administration
Automate manual administration with digital P2P workflows, AI invoice capture and paperless approvals.
100%
Visibility Across Locations
See spend, performance and operational activity across every site in real time from one connected procurement platform.
A better way to run hospitality operations
Keep every site running efficiently
Managing multiple venues shouldn't mean managing multiple ways of working.
Purchase Warrior gives hospitality teams one connected procurement platform for orders, approvals, deliveries and spend management. With consistent processes across every location, teams spend less time on admin, reduce costly mistakes and gain more time to focus on delivering great guest experiences.
- Save 20 hours of admin a week
Make faster decisions with complete visibility
You shouldn't have to wait until the end of the month to know how your business is performing.
Purchase Warrior gives operators and finance teams real-time visibility into costs, invoices, budgets and performance through one digital procurement platform. With accurate data available whenever you need it, you can respond quickly, control costs and protect margins before issues become problems.
- Improve margin control with real-time visibility
Protect every pound you spend
Manual invoice checking is time-consuming, inconsistent and often allows for costly discrepancies to slip through, unnoticed.
Our connected P2P system automatically matches orders, deliveries and invoices, helping teams reduce errors, prevent overpayments and improve financial control. Less time checking paperwork means more time focusing on the business.
- Reduce invoice discrepancies and manual processing
Access suppliers without the administration
Strong supplier relationships help hospitality businesses operate more efficiently and control costs.
Purchase Warrior gives you access to a wide network of onboarded suppliers through one mobile procurement platform. Supplier information, pricing and ordering are all available in one place, helping teams save time, improve visibility and simplify supplier management across the operation.
- Reduce supplier administration across every site
Turn food data into better margins
Small changes in ingredient costs can have a big impact on profitability.
Purchase Warrior helps hospitality operators stay on top of recipe costs, menu performance and ingredient pricing in one place. With better visibility into food costs, teams can make informed decisions that protect margins and improve consistency across every site.
- Improve profitability through smarter menu decisions
Built for hospitality teams on the move
Hospitality teams don't work behind desks, so their technology shouldn't either.
Purchase Warrior is a mobile procurement platform designed for the realities of hospitality. Place orders, approve invoices, receive deliveries and manage procurement workflows directly from your phone or tablet, helping teams stay productive, responsive and in control throughout the day.
- Faster decisions and fewer delays across every site
Why 1,000+ hospitality businesses choose Purchase Warrior
%
Procurement you can rely on
Purchase Warrior delivers up to 99.9% uptime, so your teams can place orders, manage suppliers and keep every site running without disruption. If you ever need us, our hospitality experts are only a call, chat or email away. Explore the support that sets Purchase Warrior apart below.
World-class response that isn't ticket-based
Real hospitality experts supporting your digital procurement platform in real-time, not slow ticket queues or automated replies.
A partnership you can rely on
From onboarding to long-term growth, you’ll have a dedicated manager who understands your business and helps you get the most value from your procurement platform.
Training that never stops and fits your team
Ongoing training designed around how your teams work. From finance to operations to site managers, each group gets tailored guidance so they can get the most from the procurement platform and improve efficiency in their day-to-day role.
Simple onboarding for teams and suppliers
Getting started shouldn’t slow you down. We make onboarding straightforward for both your internal teams and suppliers, so your procurement platform is up and running quickly with minimal disruption to day-to-day operations.
Customers who rely on Purchase Warrior every day
“Our suppliers now manage their own products and prices through the portal. It’s cut email traffic by half.”
Lucy, Procurement Lead, Hotel Group with 90+ Suppliers
“We’ve finally got a grip on what’s actually in stock at each site, and ordering has never been faster.”
Hannah, Operations Manager at a UK Restaurant Group
“It’s like having an analyst in your pocket. I don’t dig through data anymore, the system just tells me what needs my attention.”
John, Group Operations Director at a National Hospitality Brand
"The whole process is really smooth, from processing orders and invoices to updating order statuses, giving customers reassurance that everything has been received and processed."
Nicki, Customer Services at Paddy & Scott's
“Every dish is costed accurately, allergens are flagged automatically, and we can tweak menus in real time.”
Sophie, Executive Chef at a Restaurant Chain
“We’ve cut rogue spend and finally have live oversight across departments. It’s transformed how we manage budgets.”
Jenny, Finance Director at Multi-Site Hospitality Group
"It’s the best procurement system we’ve used, and I wouldn’t hesitate to recommend it to any hospitality business."
Kenny Whittle, Scotsman Group
Getting started with Purchase Warrior is easy
Switching systems doesn’t have to be complicated. Our onboarding specialists handle the heavy lifting, helping you move to Purchase Warrior quickly and with minimal disruption to your team.
Having worked in hospitality myself, from Kitchen Porter through to General Manager, I know first-hand the pressures operators face every day. That’s why we built Purchase Warrior – to help businesses protect their margins and give teams a procurement system they can rely on.
But great software is only part of the story. What I’m most proud of is our team behind it. From personally onboarding customers and suppliers to providing fast, expert support every day, we’re committed to helping every customer get the very best from Purchase Warrior. In hospitality, relationships matter, and that’s exactly how we choose to work.
Want to learn more about a digital procurement platform built for hospitality? Request a brochure.
Discover how Purchase Warrior helps hospitality operators improve visibility, reduce admin, strengthen financial control and operate more efficiently.
Leave your email address below and we’ll send you our full product brochure.